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Book Keeping

The Coastline Management  Book keeping unit manages the process of recording an Association’s financial transactions into organized accounts daily. Our Book Keepers will maintain and prepare finacial records for the Association according to the accrual  method of accounting and using generally accepted accounting principles (GAAP), this includes:

  • Accounts receivable functions inclusive of collection and billing of dues, assessments, late fees, and interest.

  • Accounts payable functions inclusive of payment of budgeted and exception board-approved invoices.

  • Monthly reconciling of operating and reserve bank accounts.

  • Each month the Association’s Treasurer is presented with the monthly financial documents consisting of:

    • a balance sheet

    • budget to actual profit / loss

    • accounts receivable and accounts payable.

  • The Book Keeper will attend board meetings when requested by the Board Treasurer to support responses to any transactional queries.

  • At the appropriate time, the Book Keeper will provide the Board Treasurer with a budget document for the next fiscal year. 

  • At year-end, the bookkeeper will provide year-end financial reports to the Board  Treasurer and the association's CPA/Tax Accountant.

  • The Book Keeper will cooperate with the Association's independent auditor to comply with the annual audit required by the by-laws of the Association. 

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